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MS Word

  • MS Word, Winword, or Word, Microsoft Word is a word processor published by Microsoft.

  • It allows you to create professional-quality documents, reports, letters, and resumes.

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  • Unlike plain text editor, Microsoft Word has features including:

  • Spell check

  • Grammar check

  • Text and form formatting

  • HTML support

  • Image support

  • Advanced page layout

  • and more

  • What does the Word editor look like?

Rulers

Document header

Document area

Tab

Ribbon

  • .doc

  • .docx

  • .docm

  • .pdf

  • .txt

  • .xml

  • .html

  • and more

  • More recent versions of Microsoft Word can create and open the following types of files:

Paragraph Alignment

  • Paragraph alignment determines how the lines in a paragraph more appear in relation to the left and right margins.

  • The margin is the blank space between the edge of the paper and where the text.

Left align 

Right align 

Ctrl + L

Ctrl + R

All lines in the paragraph butt up against the left text margin.

​​All lines in the paragraph butt up against the right text margin.

Center align 

Ctrl + E

All lines in the paragraph are centered between the left and right text margins.

Justify

Ctrl + J

All lines in the paragraph are expanded so they butt up against both the left and right text margins.

  • The easiest way to change paragraph alignment is to use the alignment buttons on the Formatting toolbar.

  • For existing paragraph to align, select the paragraph and choose a button from the toolbar.

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Line and Paragraph Spacing:

  • Line space is the amount of vertical space between lines of text in a paragraph. 

  • Paragraph space is the amount of space above or below a paragraph. Instead of pressing Enter multiple times to increase space between paragraphs, you can set a specific amount of space before or after paragraphs.

Line Spacing

Paragraph Spacing

Change Line Spacing Here 

Indentation:

  • In word processing, the word indent is used to describe the distance or number of blank spaces used to separate a paragraph from the left or right margins.

  • An indent increases the distance between the side of a paragraph and the left or right margin, Indented paragraphs appear to have different margin settings.

  • Word provides a variety of indents to emphasize paragraphs in a document.

First line indent

A paragraph that has all lines but the first indented.

Hanging indent

specifying a negative indentation for the first line of each paragraph.

Left Indent

Right Indent

  • Select the text where you want to add the first line indent.

  • Click Home and then, in the Paragraph group, click the dialog box launcher to open the Paragraph dialog box.

  • On the Indents and Spacing tab, under Indentation, select the First line.

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Typefaces

  • A typeface is the collective name of a family of related fonts (such as Times New Roman).

  • Typefaces for languages that use different scripts than Latin (Greek, Cyrillic, Hebrew, Arabic, Devanagari etc.) are referred to as typefaces rather than fonts.

You can select typefaces from this drop-down button.

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  • Typefaces often come as a family of typefaces, with individual typefaces there are 4 font style:

  • Regular

  • Italic

  • Bold

  • Bold Italic

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You can change Typeface, Font style, Font size here.

Bold

Ctrl+B

Italic

Ctrl+I

Regular

Bold & Italic

Multiple Columns

  • A table is a structure of vertical columns and horizontal rows with a cell at every intersection.

  • A Word table can contain as many as 63 columns but the number of rows is unlimited.

  • Click Layout

  • Click Columns

  • Click a number of columns

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Select a column

To customize.

  • You can customize, set you value for the given page.

  • Check the box next to "Line between" to draw a divider. Doing so will place a visible line between your columns.

  • Click OK to apply your style.

Page Margins

  • A margin is a space between the text and the edge of your document.

  • By default, a new document's margins are set to Normal, which means it has a one-inch space between the text and each edge.

  • Depending on your needs, Word allows you to change your document's margin size.

  • To format page margins:

  • Select the Page Layout tab, then click the Margins command.

  • A drop-down menu will appear. Click the predefined margin size you want.

  • The margins of the document will change.

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Select any margin 

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To customize

  • To use custom margins:

  • From the Page Layout tab, click Margins. Select Custom Margins... from the drop-down menu.

  • The Page Setup dialog box will appear.

  • Adjust the values for each margin, then click OK.

  • The margins of the document will be changed.

Adjust the values for margin.

Short Keys

  • Below is a listing of the more commonly used shortcut keys in Microsoft Word. 

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